Mobile Notary vs. Remote Online Notary – Pros and Cons

Updated 2-20-24. Traditionally, individuals have relied on in-person notarization, but technological advancements have introduced new options. Two popular choices are Mobile Notary services and Remote Online Notary (RON) services. In this blog, we will explore the pros and cons of each to help you make an informed decision.

Mobile Notary:

Pros:

1. Convenience: Mobile Notaries bring their services to your doorstep, offering unparalleled convenience. This is particularly beneficial for individuals with busy schedules or those unable to travel easily. Mobile Notaries can meet you at your home, office, or any other location of your choice, streamlining the notarization process. A record of the service is written in the notary’s journal, but they do not have to record a visual of the notarial service provided. 

2. Supporting Your Local Economy: With a Mobile Notary, you have the advantage of face-to-face interaction with a member of your community. This fosters networking and a sense of trust and assurance, as you can directly communicate with the notary public, ask questions, and clarify any concerns you may have. The personal touch can be especially comforting when dealing with sensitive or complex documents.

3. Flexible Scheduling: Mobile Notaries often offer flexible scheduling options, allowing you to choose a time that suits your needs. This flexibility is particularly valuable for urgent situations or last-minute notarizations. Having a notary available when you need them can be a significant advantage in various scenarios.

Cons:

1. Limited Geographical Coverage: Mobile Notaries may have limited coverage areas, especially in rural or remote locations. If you reside outside their service area, you may face challenges in accessing their on-site notarization services. This limitation can be a drawback for individuals in less-populated areas. However, NotarizeIt allows a customer to expand their search and contact a notary public willing to go the distance to provide services. 

2. Higher Costs: The convenience of mobile services often comes at a price. Mobile Notaries may charge higher fees compared to traditional notaries due to the added costs associated with travel. If cost-effectiveness is a significant concern, this could be a drawback.

3. Dependence on Notary Availability: Availability is a crucial factor when opting for mobile notary services. If the notary has a busy schedule or limited availability, you may experience delays in getting your documents notarized. This dependency on the notary’s schedule can be a drawback, especially in time-sensitive situations. Luckily for customers strapped for time, NotarizeIt offers a wide network to search in the event your go-to notary is unavailable. 

Remote Online Notary (RON):

Pros:

1. Global Accessibility: One of the most significant advantages of RON is its accessibility. Regardless of your location, as long as you have an internet connection, you can access notary services online. This is particularly beneficial for individuals in remote areas or those in need of notarization while abroad. Many notary publics listed on the NotarizeIt network also offer RON services for states that allow.

2. Cost-Effective: RON services are often more cost-effective than mobile notary services. Without the need for physical travel, notaries can offer their services at a lower cost. 

3. Efficiency and Speed: RON services allow documents to be notarized online, and the entire process is generally faster compared to traditional methods. This efficiency is crucial for time-sensitive transactions. 

Cons:

1. Technical Challenges: RON relies heavily on technology, and technical challenges can arise. Issues such as poor internet connectivity, software glitches, or hardware malfunctions can disrupt the notarization process. Individuals who are not comfortable with technology may find this aspect challenging.

2. Lack of Face-to-Face Interaction: While the efficiency of RON is undeniable, it lacks the personal touch of face-to-face interaction. Some individuals may prefer the reassurance that comes with meeting a notary in person, especially when dealing with important or sensitive documents. Notaries also provide a host of personalized services that require in-person sessions, such as fingerprinting or officiating a wedding. RON reduces the option of networking with a professional in your community and supporting a local business. Due to being virtual, the notary may be located in a state across the country. 

3. Regulatory Variations & Privacy: Notary regulations vary by jurisdiction, and not all areas have fully embraced RON. Some regions may have limited or no provisions for online notarization, making it essential to verify the legal acceptance of RON in your specific location. Additionally, under state laws, notaries are obligated to retain an audiovisual recording of the services rendered; some for as long as 10 years following the date of the notarial act. Therefore, after completion of your service, a notary now has a visual of the client stored on their computer or in a cloud. 

In the ever-evolving landscape of notarization services, both Mobile Notaries and Remote Online Notaries offer unique advantages and face specific challenges. The choice between the two ultimately depends on your individual needs, preferences, and the legal landscape of your location. Whether you prioritize convenience, cost-effectiveness, or global accessibility, carefully considering the pros and cons will guide you towards the notarization method that best aligns with your requirements.